We are Tay Valley Family History Society, registered as a Charity in Scotland, No. SC 016560.
Our website address is: https://tayvallleyfhs.org.uk and our office and research centre is at 179-181 Princes Street, Dundee, DD4 6DQ.
The Data Protection Act 2018 controls how personal information is used by organisations, including registered charities such as Tay Valley Family History Society.
Details of this act and a full printable guide are available at https://www.gov.uk/data-protection.
This Privacy Notice outlines the way in which the Society will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.
The Society recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Council of the Society is the data controller who decide how your data is processed and for what purpose. Contact details for us are provided above.
The Society may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 11 November 2022
We may collect the following information:
Personal details are held on the secure servers of our website host, Internet Creation. This enables you to adjust your information directly (e.g. changing postal address, email address, etc. as necessary) so giving you control over your data. You do this by logging into your secure profile page on this website.
The Society will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party without your consent unless we are obliged or permitted to do so by law.
The Society processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.
We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
The security measures we use include, but are not limited to:
Please note that Society Journals often contain personal details of individuals, in the form of membership details e.g. contributors name and article content information. This refers to hardcopy and digital copies of all Journals. Society Journals are in our members’ password protected section and are not accessible to casual visitors.
179-181 Princes Street, Dundee DD4 6DQ
Phone - 01382 461845
You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Society You can contact the ICO via its website at www.ico.org.uk or at The Information Commissioner’s Office – Scotland, 45 Melville Street, Edinburgh EH3 7HL.
Cookies are small pieces of text sent to your web browser by a website you visit. A cookie file is stored in the web browser directory of the device you are using, and allows the Service or a third-party to recognize you and make your next visit easier and the Service more useful to you.
There are both‘persistent’and‘session’ cookies. Persistent cookies retain information such as your user preferences, for instance for site layouts or themes, making the site easier to navigate for the user. Session cookies enable your browser to ‘remember’ what you have done on the website during a single session when you are using the site, and they then expire. In your browser preferences, you should be able to set the amount of time for which cookies persist.
When you use and access the website, we may place a number of cookies (small text files) in your web browser.
Essential (or mandatory) cookies enable you to move around in the website; they also enable the website to authenticate users and prevent fraudulent use of user accounts.
We do not use third-party cookies.
Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.
Tay Valley Family History Society reserve the right to add/ amend/ delete any information contained within this policy as needs arise.
Getting back to your roots
How to uncover ancestry, heritage, stories of people, how to do genealogical or historical research, how you can relate to Scottish History and Local History.
Subscription to our Journal
Access to exclusive Member Content
Free use of the Research Centre & Library
Access to Online Discussion Forum
Guidance & Support in your research
Affiliations to other societies